as approved by the Extraordinary General Assembly of ICSTI
11 July 1994, Cambridge, UK.

APPLICATION FOR MEMBERSHIP AND ADMISSION OF MEMBERS

1. To be considered as a candidate for a Full or Associate Member of ICSTI, application for membership in ICSTI must be made by a person duly authorized by the organization concerned.

2.1. (a) Candidates for Full or Associate membership shall provide information prescribed by the Executive Board. The Executive Board may prescribe different required data for each Class of membership specified in Statute 4. (b) The Executive Board shall determine the procedure for determining the eligibility of candidate members consistent with the requirements of the Statutes for membership (Statute 4.2) and dues levels (Statutes 4.3 and 6(b)).

2.2. A candidate for membership may specify the date on which membership, if approved, shall become effective. If no date is specified, membership is effective immediately on approval for admission.

2.3. Dues of Members are payable for each year on 1 January of that year. If membership under By-Law 2.2 does not begin on 1 January, the dues for the first year shall be calculated pro rata, fractions of months being ignored, and are payable on the effective date of membership.

3.1. Any Member of ICSTI may make a confidential recommendation to the Executive Board for the admission of a named person as an Honorary Member. If the Executive Board is satisfied that the person will be generally welcomed as an Honorary Member by the Full Members of ICSTI, the Executive Board shall recommend to the General Assembly that he be admitted as an Honorary Member.

3.2. The number of living Members in Class D shall not exceed ten.

PRINCIPLES OF MEMBERSHIP

4.1. Members shall accept the following principles of membership:

(a) to co-operate promptly with other Members in the work of ICSTI;
(b) to support actively the ICSTI policy of discouraging unnecessary duplication of effort;
(c) to contribute reasonable resources of staff and expertise to the work of ICSTI;
(d) to ensure that its Representative acts as an adequate liaison between ICSTI and the Member;
(e) to apply the rules and standards of ICSTI and to indicate the date by which they will be put into practice.

4.2. Members shall pay dues as determined by the General Assembly (Statute 6(b)). A Member whose dues for any preceding calendar year have not been paid in full shall have no vote (Statute 8.7). Any Member whose dues have not been paid in full for any two calendar years shall be required to explain its delinquency to the Executive Board. Any Member not complying with other provisions of the Statutes and By-Laws shall be required to explain its action or inaction to the Executive Board. In the absence of acceptable explanation the Executive Board shall recommend termination of membership to the next General Assembly (Statutes 6(b) and 8.3(b)).

4.3. A Member wishing to resign from ICSTI shall do so with effect from 31 December, and shall give to the Executive Secretary notice of resignation by 30 June preceding. A Member resigning from ICSTI shall fulfil all obligations that it incurred before its resignation, and shall have no subsequent claim on the funds of ICSTI.

4.4. A change in dues category of a Member, if considered appropriate by the Executive Board, is not to be regarded as a resignation and re-election of the Member.

4.5. The internal proceedings of ICSTI, its committees and other bodies are confidential, and are not to be published or communicated to outside organizations or individuals without the authorization of the Executive Board.

REPRESENTATION OF MEMBERS

5.1.
(a) In addition to the Representatives nominated in accordance with Statute 4.4, a Member may at its discretion nominate one or more Alternate Representatives. On request of the Member, such Alternate Representatives shall receive copies of all notices and other documents sent to Representatives, and may represent the Member at any meeting of the General Assembly when the Representative is unable to be present. In special circumstances the chairman of such a meeting may allow representation by some other person, after first satisfying himself that such person is adequately familiar with the work of ICSTI and is authorized to act on behalf of the Member.
(b) In appointing Representatives (Statute 4.4), Members shall, as far as possible, choose persons who are, or have been, involved in the operations of the member relevant to the purposes of ICSTI.

5.2. The chairman of a meeting may allow one or more other persons associated with a Member to be present; such persons shall have no vote and no entitlement to payment of expenses.

5.3. Part of a General Assembly may be designated as a "Closed Session" and only Representatives of Members may attend such a session. The President may invite attendance at other sessions by appropriate organizations through representatives, and by appropriate interested persons. Those invited shall have no vote, and ICSTI will not normally contribute to the expenses of their attendance.

5.4. Reasonable authority to make decisions on behalf of a Member shall be delegated by that Member to its Representative, Alternate Representative, or other person representing it.

5.5.
(a) In general, no person may represent more than one Member. In exceptional circumstances the chairman of a meeting may allow one person to represent a second Member, after first satisfying himself that the person has been authorized to act on behalf of the second Member. In no circumstances shall any person be entitled to vote on behalf of more than two Members.
(b) Notwithstanding the provisions of By-Law 5.5(a), a Representative of a Member entitled to more than one vote (Statutes 4.3 and 8.3) may exercise proxy votes on behalf of absent or unappointed but authorized Representatives of the same Member. If a Representative of a member entitled to more than one vote must leave the meeting for any period, after having appeared and validated his presence, he may, by informing the Secretary, designate another representative of the same member as his proxy.

5.6. The Member shall pay the expenses of its representation at meetings of the General Assembly and at meetings of other bodies held in immediate connection with a General Assembly.
When meetings of Committees, Working Groups and other bodies take place at other times, the expenses of the members of the bodies will in principle, upon request, be paid by ICSTI. Not more than one person from any Member of ICSTI may benefit from this By-Law for any one meeting.

6.1. A Representative elected by the General Assembly as President of ICSTI (Statute 6(d)) or to any other named office is elected in his personal capacity. In the event of his death, resignation or incapacity occurring between meetings of the General Assembly, the Executive Board may choose any eligible Representative to fill the vacancy (Statute 12.7(c)).

6.2. Election of a Representative of a Member by the General Assembly as a Member of the Executive Board (Statutes 6(c), 9 and 10) is to be interpreted as the election of that Member, not as the election of a person. In the event of the death, resignation or incapacity of that Representative occurring between meetings of the General Assembly, the Executive Board shall appoint the new Representative of that Member to fill the vacancy (Statute 10). Only in the event of unwillingness of the new Representative to serve, or the resignation (By-Law 4.3) or termination of membership (Statute 6(b) and 8.3(b) and By-Law 4.2) of that Member may the Executive Board choose an eligible Representative of another Member to fill the vacancy.

6.3. Members of the Executive Board co-opted under Statute 9(d) shall serve till the end of the General Assembly at which election of the Executive Board and the Officers occurs (Statute 10.1) next following their co-option. The number of periods for which a person may be co-opted is not limited.

GENERAL ASSEMBLY

7.1. Any Member of ICSTI and any Committee of ICSTI (Statute 6(c)) may propose business to be transacted at a General Assembly. Proposals requiring notice under Statute 7.2 shall reach the Executive Secretary at least one month prior to the required notice for the class of business before the meeting. Such proposals shall be considered by the Executive Bureau, and, if considered appropriate, shall be included in the documents dispatched in accordance with Statute 7.2. Matters not requiring notice may be proposed by a Member at any time, subject to the provisions of Statute 7.2.

7.2. So far as is reasonably possible, questions of membership shall be considered as soon as any formal opening ceremonies have been completed.

7.3. Not withstanding the provisions of By-Law 7.2, no Representative of a candidate for Member shall vote on any matter concerning its membership, and Representatives of candidates shall withdraw during the discussion of, and voting on, any candidature if so requested by the chairman.

EXECUTIVE BOARD

8.1. In its report to a General Assembly (Statutes 11.6 and 16) the Executive Board shall include:

(a) a review of the activities of ICSTI and its committees during the preceding year;
(b) the certified financial report (Statute 12.6(c)) for the preceding financial year, a review of the situation for the current financial year, and a budget for the following financial year,
c) a report on any actions taken under Statutes 11.3 and 11.4 and By-Law 4.4;
(d) actions taken on matters concerning applicants for membership (Statute 6(b) and By-Law 2) and termination of membership (Statutes 6(b) and 8.3(b) and By-Law 4.2);
(e) reports on any other matters specifically assigned to the Executive Board by the Statutes, By-Laws, or previous General Assemblies.

The report may include any other matter that the Executive Board desires to bring to the attention of ICSTI.

8.2. The agenda, financial statement, and such other supporting documents as the Executive Board may direct shall be dispatched to Members at least six weeks in advance of the meeting of the General Assembly.

8.3. In addition to any memberships and voting rights specified in the Statutes and By-Laws, the President, Vice-President, General Secretary, and Treasurer are members, without voting rights, of all committees, sub-committees and other bodies carrying on the work of ICSTI.

8.4. The Executive Board may make Regulations for ICSTI in all matters not specifically provided for in the Statutes and By-Laws.

8.5. The Executive Board is responsible for arranging representation of ICSTI at meetings of other bodies.

8.6. There shall be a Bureau of the Executive Board, consisting of:

• President
• Vice-President
• General Secretary
• Treasurer
• Chairman of the Technical Activities Coordinating Committee

and supported by the Executive Secretary. The Bureau shall oversee the conduct of business of ICSTI in the interim between meetings of the Executive Board for matters within the scope of the Executive Board and that should not wait for the next meeting of the Executive Board. The Bureau of the Executive Board is accountable to the Executive Board for all actions taken and shall report them at the next meeting of the Executive Board. The Executive Secretary will serve as the Secretary of this Bureau.

8.7. In addition to committees set up by ICSTI (Statute 6(c)), the Bureau of the Executive Board (By-Law 8.6), and the Technical Activities Coordinating Committee (By-Laws 8.8(a) and 9), the Executive Board may set up such other committees and sub-committees as it may from time to time deem to be necessary. The duties, terms of reference, and duration of such committees and sub-committees shall be specified at the time when they are set up.

8.8.
(a) Among the standing committees set up by the Executive Board there shall be a Finance Committee and a Technical Activities Coordinating Committee.
(b) The Treasurer shall act as Chairman of the Finance Committee. The Immediate Past Treasurer shall be an ex officio member of the Finance Committee for the year following his service as Treasurer. The Chairman of the Technical Activities Coordinating Committee shall be an ex officio member of the Finance Committee. The Executive Secretary shall support the Finance Committee and serve as its Secretary.
(c) The Executive Board shall appoint the members and Chairman of the Technical Activities Coordinating Committee.

8.9. Chairmen of Committees and Working Groups are responsible for maintaining adequate progress.

8.10. So far as reasonably possible, a Member shall maintain continuity in its representation on any Working Group or Task Group. If substitute representation is necessary on any occasion, the Member shall ensure that the substitute is adequately briefed.

8.11. The Chairman of the Technical Activities Coordinating Committee, if not a member of the Executive Board in some other capacity, shall be co-opted as a member under Statute 9(d).

TECHNICAL ACTIVITIES COORDINATING COMMITTEE

9.1.
(a) The Technical Activities Coordinating Committee reports to the Executive Board. If so requested by the Executive Board, it may report to the General Assembly.
(b) The Technical Activities Coordinating Committee shall formulate the long-term policy of ICSTI with respect to scientific and technical intellectual matters, subject to the overall guidance of the General Assembly and the Executive Board.
(c) The Technical Activities Coordinating Committee is responsible for the scientific and technical content of any Open Sessions.
(d) The Technical Activities Coordinating Committee may set up Committees, Working Groups, Task Groups or other bodies to investigate and report on specific problems or perform specific tasks. Such groups or other bodies report to the Technical Activities Coordinating Committee.
(e) Persons serving on the Technical Activities Coordinating Committee, its Committees, Working Groups, Task Groups and other bodies are to be selected because of their technical competence and suitability, and need not be Representatives of Members. It should be made clear in inviting a non-Representative, however, that he is expected to observe the By-Laws and Regulations of ICSTI regarding confidentiality during his period of membership and for not less than three years thereafter.

9.2. Meetings of the Technical Activities Coordinating Committee and of the Working Groups are in general open to Representatives of Members. The Chairman of the Committee or Working Group may admit other observers. Such Representatives or observers shall have no vote, and in the interests of efficient conduct of business the Chairman may restrict their rights to speak. The Chairman, at his discretion, may rule that a particular meeting is for members of the Committee or Group only, and require other persons to withdraw.
Meetings of the Executive Board and other committees not named above may be closed, except for persons invited by the Chairman because of their ability to assist the Committee in the discussion of particular business, as decided by the Chairman.

9.3. The Committees and Working Groups may appoint Task Groups, which shall be responsible to the appointing body. The appointing body is responsible for financing any such group.

COPYRIGHT

10. ICSTI holds the copyright in all materials prepared or published by it, unless otherwise arranged by specific contract, or otherwise required by law.

AMENDMENT OF BY-LAWS

11.1. These By-Laws may be amended at a General Assembly. Notice is required in accordance with Statute 7.2, and voting is in accordance with Statute 8. In the event of a tie the chairman shall use his casting vote to maintain the status quo.

11.2. Any proposal to amend a By-Law shall specify the time at which the amendment is to take effect.